Invoicing Module
Faster, Error-Free Invoicing—With Full Visibility
Automate invoice processing from GRN to payment with built-in validations, SAP sync, and complete visibility for vendors and finance—customized to your workflow.
Pain Points
Mismatch in quantity, price, or GST between PO, GRN, and invoice often leads to rework, rejection, and lost productivity.
Lack of structured communication between vendors, buyers, and finance teams causes confusion and delays in dispute resolution.
Traditional workflows don't adapt to different invoice types (goods, services, credit/debit notes), requiring separate handling and tracking.
Rigid tools tied to ERP systems like SAP often lack the flexibility needed to support custom validation rules and approval hierarchies.
Manual invoice processing is time-consuming and error-prone, often leading to delays and frustration for both vendors and internal teams.
Finance and procurement teams lack visibility into invoice status, approvals, or payment timelines, increasing follow-ups and uncertainty.
Features
One-Click Invoice Upload via GRN Integration
Once GRN is generated in SAP, it's auto-synced to the portal—enabling vendors to upload their invoice directly from the GRN screen. The portal auto-links it to the correct PO, reducing data entry errors and confusion.
AI-Driven Field Extraction & 3-Way Matching
Our intelligent OCR captures product description, quantity, price, GSTIN, and more, then performs a real-time 3-way match with the PO and GRN—catching discrepancies upfront and reducing the load on finance.
Auto-Validation of Invoices
Invoices failing basic checks (e.g., price mismatch or excess quantity) are automatically rejected with clear error prompts—ensuring that suppliers fix issues before reaching your team.
Buyer-Driven Review & Clarification Flow
For invoices with edge-case issues, the system intelligently routes them to the buyer—who can chat with the vendor, request re-upload, or approve with conditions. All interactions are tracked for compliance.
Finance Review with AI Validation Report
Finance teams receive a pre-validated invoice package, complete with extracted fields, AI match scores, and historical context—allowing for confident review, approval, or rejection before posting to SAP.
Configurable SAP Posting & Payment Triggers
Supports standard, service, and credit/debit invoices. Once cleared, invoices are auto-posted to SAP (triggering MIRO), with status synced back to the portal—ensuring visibility for suppliers and finance alike.
